Capital Assets FAQs

When assets are no longer needed, become obsolete, or are worn or damaged beyond repair, they should be sent to surplus. To surplus items, departments/units should complete Movable Equipment - Notice of Disposal/Change in Location Form and fax it to the Fixed Assets Office at 919-530-7988. 

No faculty, staff or student is to remove or take possession of any University property without going through established surplus property procedures. Faculty, staff and students may bid on property along with the general public using the Request for Bids on State Property forms. Surplus property may also be purchased on Thursday mornings at the Surplus Store located at Central Receiving during the hours of 9 a.m. to 2 p.m. each week.

When ordering a computer, use account code 752350 or 75235G (Grants) if the item costs between $1 and $4,999.99.  ITS will only service computers that have a university barcode affixed; therefore, we tag all computers/iPads, regardless of the cost.  If the computer costs $5,000 or greater use, 752360 or 75236G (Grants).  All monitors will use the 752300 or 75230G (Grants) account code unless its cost is greater than $999.99. Remember to include installation and shipping/handling as part of the costs. Do not use the 736000 or 739900 account code when purchasing furniture and/or equipment. Following this procedure moves requisitions swiftly thorough the approval process.

Use the following link to get the instructions for obtaining more detailed information for university-owned assets recorded in the Banner Fixed Assets Module:

https://myeol.nccu.edu/sites/default/files/2021-03/How-do-get-Detail-Information-for-an-Asset.pdf