Curricular opportunities through courses include community-based options such as unpaid internships, clinical experiences, and practicums or community-engaged options involving faculty-approved activities.
First, your course should be designated as a service-learning course with the Registrar’s Office to ensure that the course has a service-learning course type code. The Registrar’s Office has deadlines for submission of courses before each semester. The type codes for service learning are SL. If the course has multiple sections, the code is S1, S2, etc. Please check with the Registrar’s Office for the appropriate code if the course is service learning and reading or writing intensive.
Professors must submit their service-learning course outline to the Office of Community Engagement and Service. You can email your information to tialong@nccu.edu or communityengagement@nccu.edu.
Once your information is received, they will set up your account as an approver, set up your course in the service-learning user group and provide a link and “service-learning opportunity” for your students to document the completion date, total hours, and the agency, institution, or organization at which students fulfilled their hours.
You then have the option to post the link with other course information on Canvas or share it later during the term with students.
We depend on faculty to approve and decline service-learning hours online, as we are now paper free! The integrity of our reported and recorded hours is at your fingertip with a click of a mouse, so it is imperative that you only approve the exact hours each student is completing through your course. If a student was required to complete 80 hours but completed 85 hours, it is up to the faculty to approve or decline those hours. If a student meets 75 hours and needs 80 hours to graduate, you cannot award extra hours they did not earn. If a faculty member accidentally approves hours, please get in touch with our office at 919-530-7079 or communityengagement@nccu.edu with the student’s name!
For auditing purposes, we suggest faculty include all service-learning opportunities in their syllabus and a record of the hours approved just in case the UNC System Office or NCCU makes that request from the university.
The first tab is User Groups, where you can view each course and the information submitted on behalf of the faculty. You can edit this information as well! You can click on the course under Title to edit or click on the link for the course under Join Link to share with students. Once you click on the course, you can copy and paste your syllabus or add information you want your students to know about you or the course, along with cloning the course to begin a new term.
The second tab is Block, where you can see the courses added for each term. We can add or remove courses at the faculty’s request. Now that you have clicked on the course under Title, you can edit the course. You can add a Reflection Question. User Group Members (or the Student Roster) is where you can add the enrolled students or send them the link to enroll in your course. Once you send the link and the student clicks on it, they will be able to enroll in your class. On this same tab, you can remove a student, or if you have another person you want to approve hours on your behalf, you can add their email address.
If you have multiple courses or plan to teach the same class next semester
If you have more than one course, you will need to submit your course syllabus each semester that you teach the course. The Department of Community Engagement and Service will provide faculty with a link each semester that they have registered with OCES Staff.
If the course is locked, only the assigned instructor can see or make changes to that course.
If you will be teaching the same courses next semester and the syllabus does not change, you must provide the class list.
