External Customers Utilizing NCCU Spaces

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External customers who wish to utilize NCCU spaces for meetings or events on campus must complete and submit this form and comply with all stated requirements.

Please note that we will need at least 20 days’ notice to reserve NCCU spaces for external events.

 

Things to Consider

  • A/V equipment
  • Sound needs (lectern, microphone[s], lavaliere)
  • Lighting needs
  • Trashcans
  • Chairs
  • Tables

Contact the office of Special Event Planning (919-530-7893) to discuss resources for your event.

Security at Your Event

Please contact NCCU Police Officer Lateria Scott [email protected] for all meetings and events on campus prior to the event date.

Venue Expectations

The event host will monitor meetings and events (pre and post). Any violations against the rules of the space will cause the customer to be removed and a do-not-reserve notice will be sent to the appropriate contact person of the event.

Insurance Requirements

The Organization hereby agrees to indemnify and hold harmless North Carolina Central University, the State of North Carolina, and all their officers, employees and agents. That also includes any judgments any person had, or may have in the future, against those agencies or individuals arising out of or in any way connected with the event at North Carolina Central University.

At all times during the use of North Carolina Central University property, the user is required to have a Certificate of Insurance. The certificate must cover required general liability limits and must be issued by a company licensed to do business in the state of North Carolina. The coverage must include general liability coverage on an occurrence basis in the minimum amount of $1,000,000/$5,000,000 combined single limit; bodily injury sub-limit of $1,000 premises medical payment per person: $10,000 premises medical payment per accident; and $100,000 care custody and control.

The user shall name North Carolina Central University, including its trustees, officers and employees as additional insured for the said purpose and use of this agreement. The user agrees that the insurance will be primary coverage and will contain no terms allowing the insured to be subrogated to the rights of any injured or damaged person or entity insofar as said person or entity may have claims against North Carolina Central University. The user shall also maintain Workers' Compensation insurance to meet the requirement of the Workers' Compensation laws of North Carolina where applicable.

The Certificate of Insurance will be attached to the contract by the organization prior to the execution of this contract. The organization will cooperate fully with North Carolina Central University in any investigation of any claim or potential claim made by any person or organization in connection with services provided under this agreement. This statement was updated February 11, 2022.

Event Support

Event Support provides technical support for internal and external events on campus (sound, projection, video) and ensures a professional and trouble-free event for faculty, staff, student and the public. These services may incur a charge based on scheduling time. Fees will apply for events outside of normal business hours and on weekends.

Note: Advanced notice of 10 business days before the day of the event is required for technical support. Please contact Anthony Glenn at [email protected]

Catering

Catering requests for all events held on campus must be submitted to the Food Service Contractor (Aramark).

The Food Service Contractor is the only food service provider allowed on NCCU’s campus. Please contact Ryan Moore, catering manager, at [email protected].

To inquire about renting a private space, please contact the office of Event Planning at 919-530-7893 or email Sharnia Herbin at [email protected].

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